Records retention: Texas VSF rule

The rule

Keep VSF records for two years. TDLR's enforcement statistics list "Failed to maintain required records for 2 years" as a cited violation.

For title purposes, proof of delivery is not required if proof of mailing is provided (Occ. Code §2303.154(f)). Keep the postmark proof, not just the green card.

A complete vehicle file: receipt date and time, tow source, two-hour report record (private-property tows), owner and lienholder records and request dates, every notice as mailed with postmark proof, returned envelopes, publication proof, abandonment reports and $10 receipts, invoices, and the disposal or release record.

Worked dates

A car released in March 2026 keeps its full file until at least March 2028.

The common mistake

Keeping notices in the software but tossing returned mail. The unopened envelope is the evidence that publication was not required.

What an inspector asks for

Any vehicle file from the last two years, on request
Proof of mailing for each notice
Two-hour report log

Sources

Educational summary, not legal advice. Deadlines depend on facts and the current rule text. Confirm against TDLR: VSF Notification Process and TDLR Laws and Rules, and talk to your attorney.